Managing Applications

This section explains how to review, manage, and communicate with applicants who apply to your job postings through FashionUnited.

Accessing the applicants list

Navigate to Jobs > Applicants in the sidebar to view all applicants across your job postings.

[screenshot: Sidebar with “Applicants” highlighted under Jobs section]

Applicants list overview

The applicants list shows all applications for jobs linked to your company profiles. Each entry displays key information at a glance, including the applicant’s name, the job they applied for, their current status, and the application date.

[screenshot: Applicants list showing multiple applicants with status, job title, and date columns]

Filtering applicants

Use the filters at the top of the list to narrow down applicants.

Filter by company profile

If you manage multiple company profiles, filter to see applicants for a specific company only.

Filter by applicant status

Filter by workflow status to focus on applicants at a particular stage — for example, show only “New” applicants or only “Reviewed” ones.

Filter by job

View applicants for a specific job posting.

Filter by date range

Narrow the list to applicants who applied within a specific time period.

[screenshot: Filter bar showing company profile, status, and date range filters]

Reviewing an applicant

Click an applicant’s name to open their full application.

Application details

The applicant detail view shows:

Personal information — Name and contact details
Motivation / cover message — The applicant’s message or cover letter text
Application date — When the application was submitted

[screenshot: Applicant detail view showing personal info and motivation text]

Viewing documents

If the applicant uploaded documents, you can access them from the detail view:

CV / Resume — The applicant’s curriculum vitae
Cover letter — A formal cover letter document (if uploaded separately)
Extra documents — Any additional files the applicant attached

Document access requires the appropriate permission on your account.

[screenshot: Document section showing CV, cover letter, and extra documents with download links]

Changing applicant status

Move applicants through your hiring workflow by updating their status. The available statuses represent stages in the review process — for example: New, Reviewed, Shortlisted, Rejected, Hired.

To change a status:

Open the applicant detail view.
Select the new status from the status dropdown.
The change saves automatically.

[screenshot: Status dropdown showing available workflow statuses]

Sending a message to an applicant

You can message applicants directly from the dashboard:

Open the applicant detail view.
Click Send message.
Select a message reason from the template options (e.g., interview invitation, rejection, request for more information).
Write or customize your message.
Click Send.

Message reasons help categorize your communications and keep your outreach consistent.

Note: Messaging requires the “Send message to applicant” permission on your account. If you do not see this option, contact your account administrator.

[screenshot: Send message dialog with reason template selection and message text area]

To share a specific applicant with a colleague:

Open the applicant detail view.
Click Copy link to copy a direct URL to this applicant.
Share the link. The recipient needs dashboard access and appropriate permissions to view the applicant.

Tips for efficient applicant management

Review regularly — Check for new applicants daily to respond promptly
Keep statuses current — Update statuses so your team knows where each applicant stands
Use filters — When managing multiple jobs, filter by job or status to stay organized
Use message templates — Reason templates ensure consistent communication with applicants